Update Entrant Statuses

Concepts

If you have many volunteers, keeping track of who is active and not active, and updating their statuses appropriately, can be time-consuming. The Update entrant statuses tool lets you find people who are currently marked as:

Linked Graphic

Actions

Mark people as inactive if they have no recent hours

If the person has no hours on or after the given date, and is currently not marked as inactive, VSys will mark them as inactive and assign them the given value for Reason inactive.

Mark people as active if they have recent hours

For people who are currently marked as inactive, and who have credited hours on or after this date, VSys marks them as active.

Mark people as archived if they have no recent hours

If the person has no hours on or after the given date, and is currently not marked as archived, VSys will mark them as inactive and assign them the given value for Reason archived and Archived comment.

Mark people as not archived if they have recent hours

For people who are currently marked as archived, and who have credited hours on or after this date, VSys marks them as not archived.

Steps in this task

  1. Click Update entrant statuses from the User tools panel.
  2. Choose the action, date, new values for Reason archived, Archived comment or Reason inactive as appropriate.
  3. Click Get matching people. VSys will find all people who meet your criteria and display them here.
  4. Verify that these are the correct people to update. You can open, view and edit individuals here to see their details.
  5. If the list is incorrect, re-enter your criteria and click Get matching people again.
  6. If it's mostly or entirely correct, un-check anyone who should not be updated, then click Run. After prompting you to verify that you're intending to make these changes, VSys will run a report of all people who were changed.