The Letter Manager is a tool for viewing, editing, printing and deleting letters sent to any number of people at once.
A common practice with mail merges is to execute the mail merge and save the letters without printing them. You can then use the E-mail Robot to e-mail all of the letters it's able to, and then use the Letter Manager to print the rest.
Changes made here to letters don't generally take effect until the Save button has been clicked.
Tools
Print selected letters |
Prints all of the selected (checked) letters to the printer. |
Save selected letters to a file |
Takes all selected letters and saves them to a single, combined RTF file. You can then open this file in your preferred word processor. |
Print labels for selected |
For all of the selected letters, prints mailing labels with the person's address. |
Right-click tools
Edit |
Edits this letter's contents (this isn't available if the letter is already marked as printed). |
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View |
Opens this letter and views its contents in read-only mode. |
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View as |
Shows the current letter in HTML or plain text formats. |
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Prints just this letter to your printer. |
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Properties |
Brings up the properties (description, letter type, method, status, merged and mailed dates) for this letter for manual editing. |
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Change status |
Changes the status for this letter. |
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Change method |
Changes the method (All, E-mail, Mail, etc.) for this letter. |
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Delete |
Deletes or un-deletes this letter. |
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View activity log |
The activity log shows every time the letter was printed or e-mailed. |
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Edit letter's recipient |
Opens the letter's recipient in the Profile Editor, where any of his attributes can be edited. |
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Select |
Tools for selecting letters, including by their status. |
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Selected letters |
Options for performing the same operations as above to all of the checked letters at once.
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Empty letters - letters for which VSys only created a mailing label, rather than the full letter - show in the Letter Manager in italics.