Sign-in Lists Report

Sign-in lists reports are designed to be used as volunteer checklists. These are "column" reports, for which you can't use the report designer, but where you do have a lot of flexibility in what data columns appear.

When to use this report

Print this report for your sign-in tables at various venues. At the end of the day after your volunteers have signed in, use them for data entry to give your volunteers credit for the hours they performed.

Steps in this task

The built-in report, which comes up automatically by default, is pretty good. Many of the options below are just that - options. If you just click the Print button, you may find that the report already meets all or most of your needs with no modifications.

Click on the Sign-in list link from the Reports panel within a project.
Choose the fields you want to print on the report:

Field name	Description
Group/ Delegation	Volunteer's group or delegation for this assignment.
Location	Location for this assignment.
Job, Job group	Job and job group associated with this assignment.
Start date/time	Full date and time of the assignment's start.
Start time	Assignment's start time. Note: you'll normally only include one of the Start... fields.
Start date	Date of the assignment's start.
Finish date/time	Full date and time of the assignment's scheduled completion.
Finish time	Just the finish time for the assignment. Note: you'll normally only include one of the Finish... fields.
Finish date	Just the finish date for the assignment.
Duration	How long the assignment is scheduled to run.
Comments	Any text associated with the assignment
Signature line	A blank line for the volunteer to sign his signature on.
Photo ID check	Indicates if this volunteer needs his photo identification checked.
Short ID	The volunteer's short ID (five-digit value).

Select which contact field to include: any of the phone numbers or the e-mail address. If the field you select isn't available for a volunteer and you check If not present, use any available value, VSys will use any other one it's able to find for that volunteer.
Choose to break the report up by the first letter of the person's family name. Use this if you have many volunteers signing in at the same place and want to have multiple sign-in lists or lines. If you check this, select the letters on the list below that VSys should start a new page for. Of course, "A" always starts on its own page.
If you included the Photo ID check field, choose the date for ID needed if last checked before. Any volunteer whose ID was never checked, or was checked before this date, will be flagged as needing his ID checked here.
For someone with 2+ assignments in one day, only print the first: check this if volunteers with multiple assignments in one day should only have to sign in once, at their first assignment.
Set your sort criteria.
Enter a report title, and optionally a disclaimer. These will print at the top of the report.
Use the disclaimer for lawyer-eze like "You promise not to sue us..."
Set any other filters on the right-hand side.
Click Print to run the report.

Sample

Linked Graphic