Sign-in Lists Report

Sign-in lists reports are designed to be used as volunteer checklists. These are "column" reports, for which you can't use the report designer, but where you do have a lot of flexibility in what data columns appear.

When to use this report

Steps in this task

The built-in report, which comes up automatically by default, is pretty good. Many of the options below are just that - options. If you just click the Print button, you may find that the report already meets all or most of your needs with no modifications.

  1. Click on the Sign-in list link from the Reports panel within a project.

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  2. Choose the fields you want to print on the report:

Field name

Description

Group/ Delegation

Volunteer's group or delegation for this assignment.

Location

Location for this assignment.

Job, Job group

Job and job group associated with this assignment.

Start date/time

Full date and time of the assignment's start.

Start time

Assignment's start time. Note: you'll normally only include one of the Start... fields.

Start date

Date of the assignment's start.

Finish date/time

Full date and time of the assignment's scheduled completion.

Finish time

Just the finish time for the assignment. Note: you'll normally only include one of the Finish... fields.

Finish date

Just the finish date for the assignment.

Duration

How long the assignment is scheduled to run.

Comments

Any text associated with the assignment

Signature line

A blank line for the volunteer to sign his signature on.

Photo ID check

Indicates if this volunteer needs his photo identification checked.

Short ID

The volunteer's short ID (five-digit value).

  1. Select which contact field to include: any of the phone numbers or the e-mail address. If the field you select isn't available for a volunteer and you check If not present, use any available value, VSys will use any other one it's able to find for that volunteer.
  2. Choose to break the report up by the first letter of the person's family name. Use this if you have many volunteers signing in at the same place and want to have multiple sign-in lists or lines. If you check this, select the letters on the list below that VSys should start a new page for. Of course, "A" always starts on its own page.
  3. If you included the Photo ID check field, choose the date for ID needed if last checked before. Any volunteer whose ID was never checked, or was checked before this date, will be flagged as needing his ID checked here.
  4. For someone with 2+ assignments in one day, only print the first: check this if volunteers with multiple assignments in one day should only have to sign in once, at their first assignment.
  5. Set your sort criteria.
  6. Enter a report title, and optionally a disclaimer. These will print at the top of the report.
    Use the disclaimer for lawyer-eze like "You promise not to sue us..."
  7. Set any other filters on the right-hand side.
  8. Click Print to run the report.

Sample

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