VSys One: Volunteer Management Software

Sub-letters

Sub-letters are like detail reports: for each matching detail record, they'll be included once. For example, they can be used to list a person's assignments, upcoming trainings, or account records. For each letter template, you can define any number (including zero) of sub-letters. Click the Edit sub-letters link inside the letter template to configure the sub-letters.

To define or edit a sub-letter

1. Click on the Edit sub-letters link from within the letter template editor (within a letter).
2. Click Add new sub-letter to make a new one, or on an existing one to edit it.
3. Give the sub-letter a name, select a data source, optionally add a header or footer, and define its contents. The editors here work just like those in the Letter template editor except that you cannot define sub-letters within sub-letters.
4. Click Save when done.

The example below shows the creation of a "Training details" sub-letter. In this example, this sub-letter will print the date, the word "at", the start time and subject for each training a person has in his schedule. With this sub-letter in the body of the letter template we'll get a listing of all the person's trainings such as "March 24, 2015 at 9:00am Health and Safety Training."

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