VSys One: Volunteer Management Software

Training Course Registrants

See the entrants in a specific course by right-clicking on that course from the Training course setup tool and selecting See the course's registrants, or from the User tools panel with the Training courses and results tool.
Training course screen showing entrants in a specific course

Tools

Enroll a person	Shows the Find people by personal data tool where you can choose a single person to add.
Find people	Opens a simple lookup tool to search for and add a single student.
Find people (advanced)	Opens an the Find people using advanced criteria tool where you can specify your own criteria, then drag and drop one or more people onto the list of people.
Add an instructor	Adds additional instructors to this course.
Pack waitlist	If you have too many people in your course, you can build a waitlist. After you have taken people off the waitlist and registered them in the course, "pack" the waitlist to renumber the list to take out empty spaces and restart the waitlist numbering at `1`. (Only shows when the course is at capacity.)

Reports

Course reports	Reports based on this specific course, not its students, though students can be included on the reports.
Rosters report	Reports on the people in this specific course, including sign-in sheets.

On the right-click menu

Right-click on a training to modify that training record or perform other actions.

This training record

Edit record	Edits the training record.
Delete	Deletes the training record.
Edit person	Edits the person who is registered.
View person	Opens the person who is registered in read-only.
Send a letter	Brings up a list of letter templates. Selecting one of these will merge the training record with that template.
Add/Remove...	Adds/removes this person from any standard or temporary list.

Enroll a person

Enter a person into this course

Add an instructor

Add an instructor to the course.

Select

All/None/Reverse, use these to check and un-check all records.

Selected records

Set status	Sets the status of all checked records. For example, use this to change all enrollees to `Completed` after the course.
Send a letter	Brings up a list of letter templates. Selecting one of these will merge all checked training records with that template.
Print mailing labels	Prints any of the built-in mailing labels for the checked people.
Copy into another course	Copy the selected entrants from this course to be registered in another course. Use this when you have a multi-part course and you want everyone from part one to be enrolled in part two.
Delete	Deletes all checked records.
Un-delete	Un-deletes all checked records.
Add/Remove...	Adds/removes the selected people from any standard or temporary list.