VSys One: Volunteer Management Software

Opportunity Recruiting

In this example we show an intuitive way to recruit volunteers for specific opportunities using a combination of open schedule jobs, the job/opportunity action link and an application form.

• New or existing volunteers are shown a list of open opportunities.
• On selecting an opportunity, they're shown additional information and given a link to a custom application form.
• Completing that application form, using the link above, creates or updates the volunteer's profile and creates a job association for the open schedule job's underlying job definition.
• Notifications can be sent to the volunteer and/or administrators using the rules in the open schedule job.
• The various application approval tools will display, for each application, the open schedule job that was selected - simplifying the intake process.

Managing recruiting is easy: define the open schedule jobs and leave them active while you're still recruiting. Make them inactive when you're done, or set the Last date available to have VSys automatically hide the opportunity when that date is passed.

When setting up open schedule jobs, if you check the field Hide in VSys Live lookup, volunteers won't see that job when they're looking for it. But that doesn't mean you can't share the permalink to that job with select volunteers! Using that permalink they can still see and sign up for the open schedule job, while others without that link can't find it.

Opportunity lookup

More info

Application

Check the URL for the application: by being sent to the application from the job lookup tool, and having selected an open schedule job there , this application will be submitted linked to that open schedule job.

Application approval

Note the "Open schedule job" column: it indicates which one was selected when the application was completed. If you open this person's profile, you'll find a brand-new job association there, too: