VSys One: Volunteer Management Software

Status

Sets the approval status of the request.

Approved: All of the items created are saved.

Partially complete, Pending, Returned to requestor: Only comments are saved; the requestor is allowed to re-edit the request in VSys Live to revise it.

Submitter cancelled: Only comments are saved.

A status of Approved, Rejected or Submitter cancelled prevents the requestor from revising the request in VSys Live.

Rejection reason

Only applicable it the Status is Rejected, gives the request a specific reason for why it was not approved. Useful for reporting and filtering.

Job

Links the request to a specific job. If this is set, when creating new slots or assignments, those items will default to this job.

Finalized

Set this to the date that a final decision is made about a volunteer request; this field is used primarily in reporting and filtering.

First date, Last date

Dates entered by the requestor; these become the start and end dates for new slots and recurring assignments.

Add

Create new items: Assignment, Recurring assignment, Slots, Job and Open schedule job.

New assignments and recurring assignments first require selecting a volunteer, then a job. If you've set the Job above, assignments will start off in that job.

New job slots take on the Job (if set) and dates from the request.

A new job takes on the properties set in the request itself. For example if the field Required skills was placed in the request, the newly-created job would automatically have the required skills entered by the requestor.

New open schedule jobs are is added to a specific VSys Live site.

View, Edit

Opens the item - new or existing - for viewing or editing.

Find existing

Finds and loads a pre-existing job or open schedule job. Add these to be able to associate them with the request and/or edit them.

Delete

Deletes any items here, with the exceptions that a previously-created job or open schedule job cannot be deleted and pre-existing comments cannot be deleted.