VSys One: Volunteer Management Software

Application Fields

To re-arrange fields, click on a field drag it to a new location. Or to delete a field, right-click on it and select Delete (up until the point that you save the application, you can still un-delete it).

Other options are available on the right-click menu.

Add field

Select a single data field from this list, then click in the application to place it.

Add user field

Select a user field type, enter its description, then click in the application to place it.

Add line break

Adds a line break field immediately after the current field.

Move

Moves the current field up or down.

Rename this field

Changes the name of the field, but not its underlying meaning.

Edit font and size

See Field Properties.

Edit options

For combo and checkboxes, lets you limit which options are valid in VSys Live. For job slot selections, edits the rules for the jobs to be made available.

Show label

Shows or hides the label associated with this field.

Edit label and style

Edit the label associated with this field with HTML.

Start a new line after this field

After VSys Live displays this field, it will show any fields after it on a new line.

User instruction

A "hint" that you enter here will appear as a tooltip in the application online, i.e. show when the user holds her mouse over the field.

Required

If checked, this field must be filled in before the application can be submitted.

Make a copy

Duplicates this field. Especially useful for job slot selection fields since the logic for the field is copied.

Requires a specific value

Use this for "I agree..." checkboxes and for quizzes/tests. Select this to enter a specific "correct" answer which must be entered with the application. You can also use it for disclaimers to ensure that applicants say "Yes" to your terms and conditions.

Options here are:

"(none)" - any value is permitted
"Specific text" - the volunteer must enter the exact text you've specified (not case-sensitive)
"Last/family name" - the volunteer must enter his/her family name here (not case-sensitive)
"First/given and last/family name" - volunteer must enter his first and last names, e.g. "Jane Smith"
"Regular expression" - lets you define a regular expression

Include blank as an option

Leaves a blank option that is a valid choice for a combo box. This lets the user select no value at all for this field.

Delete

Deletes or un-deletes this field.

Hidden in VSys Live

A hidden field is invisible in VSys Live, but any default value that you set for the field will be applied invisibly if there is no existing value in that field.

Read-only

A read-only field can't be edited in VSys Live. These are useful for displaying data that you don't want edited.

Validation

You can designate that certain fields must have specific types of data entered into them to be considered valid. Enable validation for a field by right-clicking on it, selecting Validation, then the type of data which is required.

E-mail address	The value entered must appear to be a valid e-mail address. VSys does not check that the address is deliverable.
North American phone number	Ten numeric digits.
US Zip/Canadian postal code	A five- or nine-digit numeric US Zip code, as `12345` or `12345-6789`, or a six-character Canadian postal code. VSys will check the "zips" table to ensure that the first five digits correspond to a known US zip code, or the entire value matches a Canadian postal code.
US state/Canadian province	The two-character abbreviation code for a US state or Canadian province.
US Social Security Number	Only available for encrypted fields.

Capitalization

For text and memo fields, VSys can automatically apply capitalization rules to incoming data.


(no adjustment)		The values input will not be changed.
Capitalize each word		Each word in the text will have its first letter capitalized. For example, "`123 main street`" becomes "`123 Main Street`".
Name capitalization		Similar to Capitalize each word but special logic applicable to many European names. "`john mchenry`" becomes "`John McHenry`".
First character upper-case		The first character of the first word will be capitalized. For example, "`lorem ipsum bacon`" becomes "`Lorem ipsum bacon`".
All upper-case		All characters in all words will be capitalized, e.g. "`john doe`" becomes "`JOHN DOE`".

Clipboard

Copy this field to the Windows clipboard, or paste fields in from the clipboard.

Selected fields

Edit style	Edit some of the properties of the fields that you have checked. This is helpful when you want to change some specific values, e.g. Width, for numerous fields at once.
Assign automatic widths	Based on the types of data in the fields, VSys will set the Width for each.
Delete/Un-delete

Set default value

If a default value is set for a field, the field will have this value in it until the user changes it.

Selected fields

Deletes, un-deletes or edits the style properties of all checked fields.