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Find Duplicate Assignments

Concepts

Despite best efforts, sometimes the same person is given the same assignment on the same date more than once. This tool helps you locate and remove those duplicated assignments.

Steps in this task

  1. Click on the Find duplicate assignments link from the Administrator tools panel on the VSys main page.
    Linked Graphic
  2. Enter your criteria at the top. Only assignments during this time period, in the locations and jobs you specify, will be considered. To work with just recurring assignment details, or just non-recurring assignments, change Recurring to Not recurring or Only recurring.
  3. Click on Get records. VSys will then display only those records which are in conflict with another assignment.

The assignments shown here are the ones that VSys proposes to delete. This means that for every assignment you see here, there is an assignment which is not shown, which will not be deleted.

  1. Make any changes to the assignments here, or right-click on them to delete in bulk.
  2. Click Save to save your changes, which affects the assignments that you've edited or deleted here.

To determine which of two or more duplicated assignments should be kept, VSys will always keep the one whose hours have been credited. In fact, if there are three duplicates and two have their hours credited, VSys will only show here the third, uncredited assignment.

See Also

Administrator Tools

Backing up the database

Check for Duplicated IDs

Check for Program Updates

Check for Zip/Postal Code Updates

Concurrent Users Monitor

Create and Manage Data Encryption Keys

Enter VSys One Registration Codes

Fix Recurring Assignment Detail Gaps

Letters Purge Tool

Make a Local Backup of VSys One in Another Folder

Photo Resize Tool

Purge Old Trace Records

Rebuild Lookup Indices

Recalculate the Value of Volunteer Hours

Restore From a Backup

Special Table Tools

View and Edit Hours for Many Volunteers at Once