Type of Data

Description/usage

Text

A character text field that can hold any information. It is not validated against any lists or types.

Checkbox

A checkbox that represents a yes/no or true/false value. By default this field will be unchecked until you change it for each person, so be careful how you word this field.

Memo (long text)

An extended version of the text field. It appears larger and holds unlimited information but can be problematic when trying to print on reports if it runs too long.

Number (with decimals)

Holds only numeric values. You set how many decimal places the field contains. When selecting this field, you can set the number of decimal places as well as a minimum and maximum value for this number.

Number (no decimals)

A numeric field that contains no decimal places. You have the option here to set a minimum and maximum value for this field.

Date

Dates are entered in the format that you specify under System Preferences. There is an option for this field to apply minimum and maximum data ranges.

List of specific choices

A list where you can select exactly one value from the list that you define. Each item in the list can optionally be associated with a code, which VSys would then store in place of the text.

Checklist of specific choices

A drop down list of checkboxes, where you can check any number of items from the list (including none). As with the List of specific choices, items can be associated with codes which would then be stored instead of the text.

Grouping

These fields allow multiple people to be assigned to them to form a group (for example, housing roommates). Choose the types of people that can grouped together, the maximum number of entrants in the group, and if you want to limit membership to one people in a single delegation or of a single gender.

Role

Used to associate one person with another (for example, a coach).