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Training records come in two kinds: those associated with a training course, and standalone records which are not connected to a training course. Both track the same information, but a record associated with a training course gets its date, duration, subject, and location from the course, and updating the course updates all of the training records in that course.
For example if you are offering a basic First Aid course, you would set up the course and the training record would be completed for the volunteer from completing the course. However if a volunteer brought in a certificate of CPR certification from an outside class, you would create a training record not associated with a course to capture that information.
You can work with a person's training records from within their Profile Editor, the Training Manager or from a course's list of entrants.
Training record in a course:
Training record not associated with a course:
When right-clicking on any training record to send the student a letter, VSys will show only those letter templates whose data source is "People" or "Training records". Of these, only the ones with a Data source of "Training records" can easily include information about the training record itself. VSys has a built in letter template for this - it's easy to send letters to people about their trainings!