VSys One: Volunteer Management Software

View and Edit Hours for Many Volunteers at Once

Sometimes you will need to edit the hours for many volunteers. This tool allows you to do it in bulk.

Steps in this task

Field Names	Definitions and Comments
Only records with an invalid or missing job	If checked, VSys will only display records here whose job no longer exists.
Start date, end date	Only hours with a start date on or between these two dates will be shown.
Minimum duration, Maximum duration	Only hours whose individual durations are within these bounds will be shown. To not filter on hours duration, leave both values at "`00:00`".
Jobs	If Only records with an invalid or missing job is not checked, use this to filter the hours records to selected jobs.
Locations	Only hours at these locations will be loaded.

Click the Get records button to find all hours records that meet the criteria you've set.
Examine the hours records that are shown. Are these the ones you want?
Make the changes. Click on any hours record to edit it, or right-click to delete individual records or work with hours in bulk.
Click the Save button to commit your changes.

Right-click tools

Edit

Edits this selected hours record.

Delete, Un-delete

Deletes or un-deletes just this individual record.

Select

Lets you select (check) all visible records, none of them, or reverse the checkboxes on all of them.

Selected

Delete/Un-delete	Deletes or un-deletes all checked records.
Set job	For all checked records, changes the job and job group of the hours records.
Set location	For all checked records, changes the location of the hours records.
Save	Saves just the checked records.

VSys does not change any hours records, or save any other changes that you make, until you've clicked the Save button.

To see assignments which have been changed recently by your volunteers using VSys Live, see Recently Cancelled Assignments.