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Every field has a specific format for information. Which format you use will depend on the type of data you are trying to track.
Type of Data |
Description/usage |
Text |
A character text field that can hold any information. It is not validated against any lists or types and difficult to use in filters. |
Checkbox |
A checkbox that represents a yes/no value or true/false value. By default this field will be unchecked until you change it for each person, so be careful how you word this field. |
Memo (long text) |
An extended version of the text field. It appears larger and holds unlimited information but can be problematic when trying to print on reports if it runs too long. |
Number (with decimals) |
Holds only numeric values. You can set the number of decimal places as well as a minimum and maximum value for this number. |
Number (no decimals) |
A numeric field that contains no decimal places. You have the option here to set a minimum and maximum value for this field. |
Date |
Dates are entered in the format that you specify under System preferences and feature enabling. There is an option for this field to apply minimum and maximum data ranges. |
List of specific choices |
A list where you can select exactly one value from the list that you define. Each item in the list can optionally be associated with a code, which VSys would then store in place of the text. |
Checklist of specific choices |
A drop-down list of checkboxes where you can check any number of items from the list (including none). As with the List of specific choices, items can be associated with codes which would then be stored instead of the text. |
Grouping |
These fields allow multiple people to be assigned to them to form a group (for example, housing roommates). Choose the types of people that can grouped together, the maximum number of entrants in the group, and if you want to limit membership to one people in a single delegation or of a single gender. |
Role |
Used to associate one person with another (for example, a coach and an athlete). |
RTF (formatted text) |
Text fields that support formatting and images. Note that when used in reports these fields will only display their un-formatted (plain text) content. |