VSys One: Volunteer Management Software

Certification Designer - Fixed Layout

When the certification is not set to Automatic layout, you place fields into explicit positions. Versions of VSys prior to 3.2 "understand" only this mechanism, though it's much less flexible than the automatic layout.

The certification designer lets you add, edit and remove fields from the certification's definition. VSys lets you have an unlimited number of fields on each certification, only requiring that each field have its own unique code. Click the Edit layout/design link to change the fields in a certification.
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Actions

Click on Add new field to define a new field. There are three types of fields you can add:

Effective	This is a special field. It creates a field with the field code of `sigdate` and will show in the Effective column in a person's certifications panel, as well as in reports showing the effective date.
Expiration	This is a special field. It creates a field with the field code of `expdate` and will show in the Expiration column in a person's certifications panel, as well as in reports showing the expiration date.
Normal	Use this for all other fields to be added.

Click on Add label to place a text label on the certification.
Click and drag any field around to move or resize it.
Move labels when moving fields: when checked, and you drag a field around, its corresponding label will move relative to the field.
The alignment tools at the upper-left can be used to help arrange the fields. Select two or more fields, then click on the appropriate icon. From left to right, these icons mean: Align left, Align centered horizontally, Align right, Align top, Align centered vertically, Align bottom, Space equally vertically, Space equally horizontally.
Right-click on any field to Edit or Delete it.

You cannot change the code of a field once it's been created.

Changing the data type or options for a field may cause VSys to misinterpret the fields for certifications of this type which already exist.

Editing a field
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Field

Meaning

Field description

How the field is described on reports, filters, etc.

Encryption

To encrypt this field, choose an encryption group. The field won't be encrypted if the encryption keys for this group have not been created.

Field code

The internal code used for the field. It cannot be changed after the field is created since data is stored in each certification using this code.

Data type

`Text`	A simple text field with optional maximum length.
`Number`	A "spin edit" number field.
`Weight`	Editor for weights in pounds or kilograms.
`Date`	Date editor with calendar pick control.
`Checklist`	A drop-down checklist of your defined values.
`Single choice`	Of your values, allows the selection of just one. (To allow the user to enter a blank value, define an option with a blank code.)
`Checkbox`	Simple checkbox.
`Link/role`	A link from this person to another person, usually used for things like coaches or supervisors.
`Expanded checklist`	Identical to the `Checklist` control.
`Magic checklist`	A checklist as a text field. The user types in a comma-delimited list of the codes or magic codes, which are then automatically verified against the list of valid codes. These are great for fields like "State" or "Province" since they can type in their values without having to use the mouse, yet the values they type in are validated against the list of acceptable values.
`Label`	A static label for identifying other fields or regions, not editable by the user.
`Text memo`	A multi-line text edit field.
`Horizontal line`	A horizontal line which can be used to identify sections or for visual effect, not editable by the user.
`Address`	One of the addresses for the associated person. Most commonly used to edit the person's Emergency Contact address from within a Medical form. Note addresses cannot be encrypted.

Report field name

How this field is named in reports. If there is information in this field it overrides the Field Description.

Hidden rules

This is not a documented feature.

Hide label

If checked, on the certification's editor (where you enter data into a certification), the label, in this case "Result", will not be shown.

Options

For Single choice, Checklist, Expanded checklist and Magic checklist data types, the descriptions and codes for the stored values.

In the example above, to get that value to show in a person's profile in the certifications panel, you will need to go back to the certification definition, and change the Result field menu at the bottom to Result.