VSys One: Volunteer Management Software

E-mail Attachments

VSys allows you to send file attachments with e-mails. Once the e-mail attachments have been defined here, they can be used in letter templates and explicitly when sending an e-mail or doing a mail merge.

On the right-click menu

Add a new attachment

1. From the Letters, mailing labels, e-mail panel, click on E-mail attachments under E-mails.
2. Click on Add e-mail attachment.
3. Enter the description for the attachment, along with the name the attachment should have when it's saved.
4. Click Set attached file to find a file on your disk and Save it to the database.

After the attachment is defined, you can replace the file within (if you need to make edits), save it to a file elsewhere on your computer system, or have VSys try to open it.

Once an attachment is set up here, VSys no longer uses the file on your disk. Instead it works from the copy that it saved to its database. If you've made a change to your original file and want VSys to use the updated one, after editing the attachment click the Replace link to update it.

An Inactive e-mail attachment will no longer be available for selection and will not be delivered if already associated with one or more letters. An e-mail attachment past its Expiration, however, while no longer available for selection will still be delivered if any letters use it.

VSys will not let you include any attachments which appear to be Windows executable files, even if they don't have an .exe or .dll extension on them.