VSys One: Volunteer Management Software

Auto-checkout Rules

After a volunteer has checked in for an assignment, training, job association, etc., in an ideal world that volunteer would check themselves out when done with their work. Since that's not always the case... there are automatic checkout rules in VSys Live, VSys Kiosk and VSys Live Kiosk that can automatically check that volunteer out. VSys lets you define rules for how this is done. In Auto-checkout Rules, create any number of rules for managing how this is done.

If you just want a simple rule that applies to all jobs, all volunteers, etc., you can set the automatic check out options in VSys Live, VSys Live Kiosk or VSys Kiosk without making your own rules here.

Each VSys Kiosk, VSys Live and VSys Live Kiosk site uses its own auto-checkout rules. They will not apply the rules of another site, nor check out volunteers who were checked in using a different site.

So how do these work?

• When VSys Live, VSys Kiosk or VSys Live Kiosk see checked-in volunteers, they apply these rules one by one to each volunteer. The Order field here is important!
• VSys will check each rule in order, seeing if its filters match the volunteer's properties.
• If a rule matches (Job, Location, etc.), VSys will perform the actions for that rule based on whether the volunteer is checked in for an assignment or something else like a job association.
• If no rules match, or any matching rules are set to Ignore and process the next rule, VSys will use the rule in the setup for VSys Kiosk, VSys Live or VSys Live Kiosk.