VSys One: Volunteer Management Software

Who's Checked In

Use this tool to see the volunteers who are currently checked into a job using the kiosk or VSys Live. Select Who's checked in from the Kiosk or VSys Live panels and then click on the Refresh list button to load or refresh the list of checked in volunteers.
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Use the filters on the left navigation bar to limit the list to specific Project, Locations, Groups, Jobs or People types as well as to optionally show only people checked in for at least some period of time. If one or more records show on screen, you can use the Filter by name field to quickly isolate individual people.

If you regularly use the same filters on this screen, use the Load/save link under Criteria to save those filters and re-load them quickly again in the future.

On the right-click menu

Right-click on a person on the list to work with that person.

Check out

Checks that person out from his job.

Cancel check in

Removes the hours record as if the volunteer was never checked in.

Edit

Edits this hours record by allowing you to change the start time and job.

Token

Check out	Checks out a token to the named volunteer.
Return	Checks in a token from the named volunteer.

Volunteer

Check out	Check out this individual volunteer from his job. Shows the Manual check out screen below.
View	Opens this volunteer in read-only mode.
Edit	Edits this volunteer in the Profile editor.
Send a letter	Shows a list of available letter templates. Choosing one merges this volunteer with that letter and shows the results.
Add to list	Shows a set of lists the volunteer is not yet on. Selecting a list adds the volunteer to that list.
Remove from list	Shows a set of lists the volunteer is on. Selecting a list removes the volunteer from that list.

Select

Options to check All, None, or Reverse the checkboxes on all shown volunteers.

Selected people

Check out	Check out all selected volunteers from their jobs. Shows the Manual check out screen below for each volunteer (below).
Send a letter	Shows a list of available letter templates. Choosing one merges all selected volunteers with that letter and shows the results.

Manual Check out

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When you manually check out a checked in volunteer, you're prompted to edit the hours the volunteer will get for this assignment. In general, the values here will be correct based on the rules for the job the volunteer is signed in for, but you can override them before saving the hours and checking the volunteer out.