VSys One: Volunteer Management Software

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Scheduled Letters Purge

If you generate a large volume of letters, and a short time after they're sent you don't care to track them anymore, the letters purge tool can be used to remove letters you don't need anymore. That purging can be automated as part of a scheduled task, too.

Special fields

Only those letters past their retention date

When doing a mail merge, each letter has an internal expiration date based on the Keep this letter how many days in the letter's template. If this box is checked, only those letters whose retention date is in the past will be deleted.

Maximum records

Only this many letters will be purged in a single pass.

Test mode

To evaluate your criteria without immediately deleting letters, check this box and run the scheduled task. VSys will use the rules to determine the letters to be deleted, then tell you how many it would delete but not actually make any changes to your data.

See Also

Tasks

Scheduled Apache Cache Clear

Scheduled Apply Certification Automatic Creation Rules

Scheduled Apply Incoming Message Actions

Scheduled Assignments Automatic Crediting With Hours

Scheduled Award Nominations

Scheduled Background Check Synchronization

Scheduled Backups

Scheduled Bulk Value Updater

Scheduled E-mail Delivery

Scheduled Eligibility/Intake Checklist Automatic Update

Scheduled Export

Scheduled Extend Recurring Assignments

Scheduled Extend Recurring Slots

Scheduled Generate Reminders

Scheduled HHS/Medicare Excluded Individuals File Download

Scheduled HHS/Medicare Excluded Individuals Search for Matches

Scheduled Hours Automatic Approval

Scheduled Import File

Scheduled Index Update

Scheduled List Operation

Scheduled Mail Merge

Scheduled Make a Local Backup of VSys One

Scheduled Notifications

Scheduled Purge Old Trace Records

Scheduled Report

Scheduled Retrieve Incoming Messages via E-mail

Scheduled SendGrid E-mail Status Retrieval

Scheduled SMS/Text Message Delivery

Scheduled SMS/Text Message Status Checks

Scheduled Social Media Delivery

Scheduled Timeclock Import

Scheduled VSys Anywhere Report Processing

Scheduled VSys Kiosk Automatic Checkout

Scheduled VSys Live Automatic Checkout

Scheduled VSys Live Report Processing

Scheduled VSys Live Settings Export

Scheduled VSys Web Synchronization

Scheduled VSys Web Advanced Synchronization