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Slot Details

Where slot summary reports look at job slots and assignments made explicitly to those job slots, slot detail reports can give you far more information, and can work with and look at job assignments which are not explicitly associated with each job slot.

When to use this report

Use them to see:

Linked Graphic

How they work

Slot detail reports break every job slot into 15 minute increments, then find all people who are assigned to that job slot specifically, or have a job assignment which is for the same job and location and which overlaps the job slot.

Let's use an example: you have two job slots (openings) every weekday, answering questions and guiding visitors at the reception desk. You need three people doing this job in the morning from 7am to noon, and two in the afternoon, from noon to 8pm. For this example, let's look at just Monday.

You need to know, for every day, when this opening is fully staffed, and when you may need to bring people in from other departments or use your floating volunteers. So, what's your status on Monday?

Time

Volunteers

Status

7am-8am

Jim Smith

Want three people, have one, need two more

8am-11am

Jim Smith, Jane Doe

Want three people, have two, need one more

11am-noon

Jane Doe, Kate Brown

Want three people, have two, need one more

Noon-1pm

Jane Doe, Kate Brown, Alexis Cray

Want two people, have three.

1pm-3pm

Kate Brown, Alexis Cray

Want two people, have two.

3pm-8pm

Alexis Cray

Want two people, have one, need one more.

Notice how even though Kate's assignment crosses the time boundaries for the job slots, this report appropriately allocates part of her time to the morning opening, part to the afternoon. Alexis' assignment runs past the end of the afternoon job slot, but that's okay. (If there was a 9pm-midnight job slot, this last hour of her assignment would get allocated there.)

Only assignments with a status of "Normal" or "Pending approval" are considered in these reports. Any other assignments are ignored and not counted towards fulfilling a slot's needs.

In This Section

Slots

New Topic (2)

Slots with Volunteer Details

Slot Periods

Slots with Periods and Volunteer Details

Slots with Volunteer and Crediting Status

See Also

Reports

Report Concepts

Account Records

Assignment Calendars

Assignment Calendars (RTF)

Assignments Listings Reports

Awards Reports

Comments Reports

Configuration Reports

Demographics Reports

Expiring Certifications Reports

Hours Reports

Hours Summaries Reports

Hours Summaries Grids Reports

Interview Reports

Invalid Addresses Reports

Job Associations Reports

Job Definition Reports

Mandates

Memberships

Others

People Reports

Phone Lists Report

Profiles Report

Program Statistics Report

Recurring Assignments Report

Relationships Report

Security Reports

Sign-in Lists Report

Slot Summaries Report

Summary/Crosstab Reports

Survey Details Report

Survey Summaries Report

Training Reports

Who's Checked In Report

Who's Late/No-show Report

Advanced Reporting Tools

Custom Column Reports

Advanced/Custom Reports