VSys One: Volunteer Management Software

Demographics Reports

Demographics reports summarize all of your people based on various properties like gender, group, status, type and custom fields. Use this report to get:

• End-of-year reports for management
• A better understanding of the makeup of your volunteer base, or to compare one group of volunteers against another.

Steps in this task

1. From the VSys One home screen select the Reports panel and click on Demographics.
   
2. Under the settings section, give your report a title and choose the date for determining when volunteers are active/inactive/etc.
3. Choose the fields to be summarized. Available fields include Additional groups, Additional languages, Additional groups (various), Age range, Average/youngest/oldest ages, Contact flags, Gender, Group, Job preferences, Primary language, Reason archived, Reason inactive, Skills, Special needs, Status, Team, Type, Volunteer source, Volunteer type and Wheelchair. In addition, any custom field which is a checkbox, drop-down or checklist can be summarized here as well.
4. Filter your volunteers by Groups, People types or list.
5. Optionally exclude out people by their active status.
6. Add any additional filters; these filter the people being included in the report.
7. Choose your Output options.
8. Click Print to run the report.

Sample Demographics Report

The Effective date field only affects how VSys calculates each person's age, nothing else. For example it won't cause the report to tell you each person's status as of that date, VSys always uses the current status. If you want a report that can "roll back" values to tell you what each was on some past date, try the Program Statistics report. It uses transitions to try and figure out what each value was in the past so that the report reflects values on the Effective date rather than today.

Fields which can have multiple values, like Skills, can total to more than 100%.

If you see a group with a group name like WURF57A5WM46HJPG , you have people with no group. This can happen if the group is deleted, but not the members. To find these volunteers, use an Intellilist with all the volunteers in your database, then subtract the ones that have valid groups.