VSys One

Volunteer Management Systems

VSys One

Volunteer Management Systems

VSys One

Volunteer Management Systems

VSys One

Volunteer Management Systems
Administration Tools
Volunteer Portals Compare portals
Services
Who uses VSys?
Who We Are

The VSys team has 20+ years of experience deploying solutions for organizations that need a configurable system to manage unpaid staff: volunteers, interns, job shadowing, researchers, etc.

Design your own applications, onboarding steps, approval processes and reports. Our solution includes automated communications (SMS, email), notifications, advanced scheduling options, reference checks, external approvals, hundreds of built-in reports and a custom report generator to make your own.

We provide training, real US-based phone and email support, and secure hosting with HIPAA compliance.

Services Explore More Success Stories Explore More Voices Explore More Webinars Explore More
Making an Impact In calendar 2024 alone, our hosted clients tracked:
  • 78,000+ unique volunteers with hours,
  • serving 1.3 million times,
  • totaling over 6.2 million hours,
  • valued at more than $209 million!
Connecting People VSys Live and VSys Live Essentials empower your volunteers every step of the way from onboarding to scheduling and outcome tracking while reducing your workload. Organizing People VSys Anywhere makes it easy for volunteer administrators to recruit, schedule, manage, measure and report across multiple programs and/or locations.
What are people saying? VSys is a recognized leader in volunteer management software - but don't take our word for it. Here are testimonials from our clients and you can read independent reviews at Capterra.com.
Having one link for volunteers to access all of their information is such a time saver and a relief to us, and the volunteers. We tell them "Go to this site and you'll see everything you need." Macy Reed Boston Medical Center Director of Volunteer Services Read the case study We love that we can create various letter templates and be able to pick the letter needed and then customize prior to sending and then saving this to the volunteer OR donor profile. VSys has saved us time running multiple reports and having the ability to save them all with the criteria we need for future use. We recently set up the texting option to our volunteers in VSys. Now we have the ability to send text messages to volunteers. VSys has so many other options we are not currently using but plan to in the future. Denise Reyes Greater Cleveland Volunteers Volunteer Coordinator Read the case study I appreciate how VSys was able to provide custom configurations that were based on our volunteer program. This has saved me many hours of being at my desk and has allowed me more face-to-face time with our volunteers. Jenny DeFreece Kauffman Center for the Performing Arts Volunteer Manager Read the case study None of our existing systems came close to providing this level of service needs to our organization in one platform. Jennifer McCann, Pharm.D. Ascension St Vincent Director of Clinical Pharmacy Services Read the case study What I love is that the product that we have today is not the same from nine years ago. It has evolved based on customer's feedback and requests. And I appreciate being able to call customer service with a problem, and then learning that there are features that are there to suit my needs. Karina Vargas Resource Supervisor Read the case study It's been a dream to move everything to remote. In the past, in-person orientations were once a week for 1.5 hours. For first 45 minutes volunteers filled out five forms for HR, IT, Communication and the volunteer office. One of the main bonuses of VSys Live is to have all of these forms accessible online through the Live portal. The volunteers downloads the forms and fill them out. This saved us so much time and paperwork while allowing volunteer orientation to focus on the impact volunteers will make. Macy Reed Boston Medical Center Director of Volunteer Services Read the case study No way we could have achieved the vaccination numbers without these rapid changes and support of the VSys team. Jennifer McCann, Pharm.D. Ascension St Vincent Director of Clinical Pharmacy Services Read the case study VSys One is a major game changer, great software and great support. VSys helped us grow from 1,200 volunteers to over 11,000 registered volunteers. Steven Gonzalez KSBJ/Hope Media Group Volunteer Manager Read the case study

The Universal VSys integration completely streamlined our volunteer screening process. What used to require duplicate data entry and manual updates across systems is now seamless and automated. It s saved our team time, eliminated extra steps, and significantly sped up turnaround for our volunteers.

Now - when we are ready for the background check we click ready to send in VSys which initiates the check. The volunteers get a specific link that they log in, confirm there are no edits needed and {they} electronically sign the background check. We get a email when they are ready to view. We view in Universal and mark as green and that status is automatically brought into VSys. So it not only saved my team a bit of time marking both systems, but it sped up the background check for volunteers!

 Kelly K, CCLS Large Children s Hospital in the Midwest Assistant Director, Volunteer Services The service and support the VSys team provided is unmatched to anything I've experienced in the information technology space before. Everyone is so responsive. It was very clear to me that the VSys team was invested in our success and helping us. Where we started was pretty exceptional but where we are now is amazing. Jennifer McCann, Pharm.D. Ascension St Vincent Director of Clinical Pharmacy Services Read the case study VSys One is in a class all its own. Intuitive and user-friendly, this software simply meets Volunteer Director's needs at every turn. Erin McCallon-Estremera Hartford Healthcare Volunteer Coordinator As an FSP program manager, I could not be more pleased with VSys support. It really matters who you work with day-to-day and weekly for occasional or emergency troubleshooting and exploring new functions to assist our parks. VSys staff have a knowledge base and demeanor that is easy to work with. Their support makes it easy to discuss and explore VSys functions to better assist our parks. Christine Small Florida State Parks Program Manager Read the case study

Recent VSys Voices webinars

  • Technology & Communication: Enhancing Volunteer Engagement
02/11/2026 VoicesEverybody 2026 Technology & Communication: Enhancing Volunteer Engagement Download video Handout (PDF)
  • Standardizing across the Enterprise: A Systems-Based Approach
01/14/2026 VoicesEverybody 2026 Student and Teen Programs Download video Handout (PDF)
  • Student and Teen Programs
11/11/2025 VoicesEverybody 2025 Student and Teen Programs Download video Handout (PDF)
  • Beth Steinhorn's Advice: How to Increase Impact by Raising Your Volunteer Quotient
10/16/2025 VoicesEverybody 2025 Beth Steinhorn's Advice: How to Increase Impact by Raising Your Volunteer Quotient Download video Handout (PDF) Infrastructure Engagement Assessment Volunteer Engagement Assessment

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